Welcome to the future of event badge collection and event entry

We know that Event Organisers have a lot to get right. That's why having a solution for event badge collection and event entry that you can trust is fast, accurate and reliable is so important. As a technology company, RefTech develops event registration and badging solutions that answer the needs of event organisers. We don't develop tech that no-one needs!

Take the following two innovations, PrintPod and ScanPod.

PrintPod
The fast and efficient way for visitors to collect their badge

PrintPods are unmanned badge printing stations. They are the fast and efficient way for visitors to scan a barcode and print their event badge. The PrintPod is a freestanding, self-service fast track entry station. They need mains power and WiFi. The screens and units can be branded to suit the event.

Badge Collection – the PrintPod allows the visitor to present a barcode and produce an event badge. When their event badge is printed it also marks them as attended on that day.

2 PrintPods in reception area of venue
2 PrintPods at Media360 event

Here's an example of the PrintPod in action

In May 2023, the RefTech team was onsite for Media360, an event that used our PrintPods to provide a seamless and smooth badge collection and event entry experience for all. The PrintPods also provide live attendance figures to the show organisers.

Marija Cvetkovic, Head of Event Operations for Haymarket Media Group recently used PrintPods at their Media360 event. She said: "We had a great time using the new self-check in PrintPods. It was a really good experience – a fast and smooth entrance. The pods looked great, the printers are fast and sleek and people loved it."

To use PrintPods at your next event, get in touch with our specialists on +44 (0) 1827 61666.

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ScanPod
The self-service entry and verification scanning pod

ScanPods are self-service, freestanding, battery-powered and WiFi enabled entry and verification scanning pods. The award-winning ScanPod has advanced in-built technology and real-time data for sophisticated and useful reporting.

ScanPods provide an all-in-one solution for event entry and verification scanning including:

  • Entry scanning – allows the visitor to present a barcode to scan on entry to the event. Enables the organiser to obtain attendance reports.
  • Session/Seminar scanning
    • Attendance – record attendance at sessions, visitors scan their badge before entering the session room.
    • Capacity control – for capacity-controlled sessions see at a glance if the person is authorised to enter the room. If the attendee hasn't booked and there is capacity, you can allow entry. If the attendee hasn't booked and there isn't capacity, you can refuse entry.
  • Verification scanning – verify the status of the visitor for a lunch entry, VIP bag, session entry and more.
  • Access control – confirm visitor status for entry on a specific date or for access to specific area.
Person scanning their badge at a ScanPod
Person scanning their badge at a ScanPod at the entrance of a conference room

The Award-Winning ScanPod has changed the way event organisers manage event entry and verification

Take a look at the detailed overview of the features and benefits of the ScanPod. You might also like to take a look at some of the common questions we get asked about ScanPods.

You can also read how two clients put the ScanPods to good and effective use at their events. Read about the DEMEC Conference and the use of ScanPods at CHS Birmingham.

To use ScanPods at your next event, get in touch with our specialists on +44 (0) 1827 61666.

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Why choose a PrintPod or ScanPod solution

We've compiled the following list to make it easy to see why the PrintPod and the ScanPod are the future of event badge collection and entry.

  • Reduced human contact – quick, smooth, efficient, contact-free entry.
  • Free standing – keep your registration areas looking neat and tidy, and allow the flow of visitors to remain steady with floor standing and desktop options.
  • Branded Event Screens - brand consistency through your event utilising the branding options.
  • Branded units - maintain brand consistency on all event signage.
  • Sponsor branding – achieve higher revenues by upselling branding opportunities to your sponsors.
  • Event information – highlight your 'What's On' listings so visitors see them on arrival.
  • Reduce temporary staff requirements – reduces your cost base making your event more profitable if using an unmanned solution.
  • Allows detailed reporting - analyse your visitor traffic post-event for full visibility of attendance levels and in-event footfall.
  • Revenue protection (ScanPods) – control your costs with settings for 'last badge printed' allowed, no second lunch and no second delegate bag.

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Power and WiFi

The PrintPod and ScanPod have been designed to work with the venue WiFi. We do however suggest that a standalone 5Ghz WiFi network is used to maximise uptime.

The PrintPod requires mains power and the ScanPod is battery operated for maximum flexibility for entry management.

Find out more about our Onsite Registration Services

ONSITE REGISTRATION

Call us today

+44 (0)1827 61666