We know that Event Organisers have a lot to get right. That's why having a trustworthy solution for event badge collection and event entry that is fast, accurate and reliable is so important. As a technology company, RefTech develops event registration and badging solutions that answer the needs of event organisers. We don't develop tech that no-one needs!

Take the following two innovations, PrintPod and ScanPod.

The fast and efficient way for visitors to collect their badge

PrintPods are freestanding, unmanned badge printing stations. They are the fast and efficient way for visitors to scan a barcode and print their event badge. All they need for full operation is mains power and WiFi. Once in position, each can be set up in minutes.

The screens and units can be branded to suit the event. When an attendee's barcode is scanned, the PrintPod marks them on the event database as having attended.


Here's an example of the award-winning PrintPod in action

The Haymarket Media Group chose our PrintPods for their Media360 event because they wanted a smooth, seamless badge collection and event entry experience along with live attendance figures for the organisers.

Marija Cvetkovic, Head of Event Operations for Haymarket Media Group said: "We had a great time using the new self-check in PrintPods. It was a really good experience – a fast and smooth entrance. The pods looked great, the printers are fast and sleek and people loved it."

To use PrintPods at your next event, get in touch with our specialists on +44 (0) 1827 61666.


The self-service entry and verification scanning pod

ScanPods are self-service, freestanding, battery-powered and WiFi enabled entry and verification scanning pods. The award-winning ScanPod has advanced in-built technology and real-time data for sophisticated and useful reporting.

ScanPods provide an all-in-one solution for event entry and verification scanning including:

  • Entry scanning
    • Scans visitor barcodes on entry to the event
    • Provides attendance reports for organisers
  • Session/Seminar scanning
    • Records attendance at sessions
    • Can check entitlement to attend a session
    • Provides capacity control for individual sessions
  • Verification scanning
    • Verifies entitlement to benefits e.g. VIP bag, lunch, session entry etc.
  • Access control
    • Checks badge-holder's access rights
    • Can limit access based on badge type, date and/or time
    • Can control access to individual conference sessions or a specific area
  • Flexible
    • Can be moved around a site easily
    • Function can be changed so, for example, can be used on the main entrance during the first hour of an event and then moved to record attendance at a breakout session.


The award-winning ScanPod has changed the way event organisers manage event entry and verification

Take a look at the detailed overview of the features and benefits of the ScanPod. You might also like to take a look at some of the common questions we get asked about ScanPods.

You can also read how two clients put the ScanPods to good and effective use at their events. Read about the DEMEC Conference and the use of ScanPods at CHS Birmingham.

To use ScanPods at your next event, get in touch with our specialists on +44 (0) 1827 61666.


Why choose a PrintPod or ScanPod solution?

Because they provide:

  • Reduced human contact – quick, smooth, efficient, contact-free entry.
  • Free standing – keep your registration areas looking neat and tidy, and allow the flow of visitors to remain steady with floor standing and desktop options.
  • Branded Event Screens - brand consistency through your event utilising the branding options.
  • Branded units - maintain brand consistency on all event signage.
  • Sponsor branding – achieve higher revenues by upselling branding opportunities to your sponsors.
  • Event information – highlight your 'What's On' listings so visitors see them on arrival.
  • Reduce temporary staff requirements – reduces your cost base making your event more profitable if using an unmanned solution.
  • Allows detailed reporting - analyse your visitor traffic post-event for full visibility of attendance levels and in-event footfall.
  • Revenue protection (ScanPods) – control your costs with settings for 'last badge printed' allowed, no second lunch and no second delegate bag.

Power and WiFi

The PrintPod and ScanPod have been designed to work with the venue WiFi. We do however suggest that a standalone 5Ghz WiFi network is used to maximise uptime.

The PrintPod requires mains power and the ScanPod is battery operated for maximum flexibility for entry management.


or call us on +44 (0)1827 61666

You might also be interested in:

Onsite registration solutions

Case studies

Read how some of our customers are using RefTech for successful event registration, badging and attendee management.