Badge Resources

Importing data into the EventReference platform is easy with our step-by-step wizard.

For badge design, you can use our design service, or download the guidelines to create your own.

Data Import

This feature allows you to quickly import spreadsheets into the EventReference system. The step-by-step wizard allows you to map fields, allocate badge types, and review changes to data during reimports.

Supplying Data

Please use the Excel template for data import.

DATA IMPORT TEMPLATE (EXCEL)

We recommend that you import your own data, your project manager can advise you how to do this. However we do understand that this isn't always possible so please ensure your data is transferred securely.

Data Import Guidelines

When sending or importing data, always split fields in to separate columns i.e. First name, Last name, Company, Address Line 1, Address Line 2, Country etc. These must be in separate columns to import and report on effectively
Each column must have a unique header. If using multiple spreadsheets, please ensure headers remain consistent throughout
Any hidden columns or rows will be imported so please delete where necessary
Each badge type name must be consistent. For example, all Visitors must be Visitor or Vis and not have some labelled Visitor and some labelled Vis
For your data to be re-imported and to avoid duplication, you must have a unique ID number/character against each record. Existing fields will be overwritten by whatever data exists in the new spreadsheet. If you import blank columns, this will clear any pre-existing data
Data must be saved in as Unicode CSV to successfully import into the Event Reference platform
The text case in your spreadsheet will be reproduced in the same format on the badges. So if the names in your spreadsheet are in UPPER CASE that is how they will appear on the badges
Email address field must only contain the actual email address, any additional characters in the field may result in the email not sending - spaces, >>, ", / etc.
If you have LeadReference available at your event, please ensure you include the data you would like to be made available
Please note: we are unable to make any changes to data sent to us in the incorrect format. You are responsible for the quality and correction of any inaccuracies within the data

To help you use EventReference with ease, we have provided video tutorials, how-to guides, and other resources.

VIEW RESOURCES

Badge Design & Artwork

We offer a full badge design service, or you can download our badge design guidelines and use your own designers to create the badge artwork.

Badge design service

Need help with your badge design?

We are able to offer a full design service. Supply us with any logos, graphics and information you wish to include and we'll do the rest. (Initial badge design is FOC, any changes thereafter are charged at £50.00 + VAT, please be as specific as possible when sending through your requirements).

Please ensure that any logos or graphics that you supply are suitable for high quality printing. Vector files such as eps, ai or pdf are prefered, all other graphics should be sent at a minimum resolution of 300 dpi. Please note that low-resolution images, such as those used on websites, can give poor quality results.

Please provide ttf or otf versions of any non-standard fonts that you wish to be used.

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Artwork Guidelines

If you wish to provide your own artwork for the badges please download and follow the instructions in the artwork guidelines below.

Badges

Fanfold Large

Fanfold Standard

Fanfold Large Card

Butterfly Standard

Butterfly Large

Plastic

Pods

PrintPod

ScanPod